Essential Office Practices

Where did the file go?

Accidentally deleting important files is one of the most common issues that occur in the workplace. Luckily, it is also one of the easiest to correct.

The best practice is to have all files backed up automatically to a cloud backup. There are many different types, from daily, to hourly versioning. The more frequent, the more secure.

Having this simple security measure put in place reduces productivity loss, provides easy file sharing between workstations, and greatly increases security against more sinister attacks, like ransomware. Considering the low cost of a cloud backup, it is a no-brainer for businesses both big a small.

Sluggish System

A slow computer can be trying on anyone’s patience. A machine impaired by errors, outdated software, and low RAM can weigh down any system.

Reducing useless programs running in the background can free up much-needed RAM.

Your hard drive provides loads of space to store data. Yet, even a large hard drive will slow down your computer if too much clutter builds up.

Clearing out files that are no longer needed can make a difference.

Lastly, too many start-up programs are often to blame for sluggish computers and extra slow start-ups. Startup programs are programs that load once you power on the computer. While it can be a useful feature, having too many running at once greatly impacts the computer's performance.

Too Hot To Handle

Ever had a system in the office randomly shut down? Did a ghost do it? Unlikely, but a dust bunny or down fan might be to blame. Computers can handle quite a bit of heat. However, just like any system, a clogged-up system can cause critical failure. With a little dusting and the replacement of burnt-out fans, you can greatly extend the life of workstations and servers. Don’t let a five-minute fix turn into several hundred-dollar replacements.